Access to Canvas (or other Learning Management System)

Student access to Canvas course sites for individuals not enrolled in the class is not allowed, as that access would expose non-directory information to non-enrolled individuals.

Directory Information

Below is a quick reference of frequently asked-for data, and whether it is or is not Oregon Tech Directory Information.

Directory Information?YesNo
Student’s full legal nameX 
Oregon Tech ID number X
Date of Birth X
Current mailing address and telephone numberX 
E-mail address X
Parent names and/or addresses X
HometownX 
Dates of attendance by termX 
Degree program/major field of studyX 
GPA or grades X
Honor roll (President's & Dean's List)X 
Date of graduationX 
Current term credits or class schedule (CRNs, meeting times, locations) X
Full-time, half-time or less than half-time enrollment statusX 
Information on academic standing (probation, disqualification, etc.) or whether a student is eligible to return to school X
Whether student has applied for graduation X
Most recent/previous school attendedX 
Participation in official activities/sportsX 
Age, height, and weight of athletic team membersX 
Accounts receivable balance X
Financial records of parents X
Student employment records X
Copies of transcripts from other schools or colleges X
Psychiatric or psychological records X

Written Forms of Consent from Students

Name Description
Authorization Form For students requesting the release of non-directory information. Other written formats are acceptable if they include:
  1. What information is to be released
  2. To whom the information is to be released
  3. The purpose for which it is to be released
  4. Student signature and date
Consent for Requesting References/Recommendations For students requesting letters of reference or recommendation from Oregon Tech faculty or staff members need to do so in writing to include:
  1. What information is to be released (be specific as possible)
  2. To whom the information is be released (name, address)
  3. The purpose of the release of information
  4. Student signature and date

Training Resources

FERPA Online Training
This link is for Faculty/Staff training in PowerPoint.
FERPA Quiz
Employees that handle student information must complete this certification each year.

Contact

Registrar's Office

541.885.1300
Send Email