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Policies and Procedures

The Marketing & Communication office provides polices and procedures for utilizing services. The below procedure outlines how to request a marketing job. View policies and resources on the right.

How to Request a Marketing Job

To request assistance from the Marketing Department, start by accessing the Marketing Request form in the MyOIT system. Your contact information will be automatically inserted on the form.

Please be prepared to provide the following:

  1. The type of project you are working on (consultation, news release, print material, new web project, etc.).
  2. The date you would like to receive the finished piece.
  3. Which Index code will be charged for the project costs (This will only be charged if there is a cost for printed materials).
  4. Person who will ultimately sign off on the project (as well as the Budget Authority for the Index code, if these are not the same person).

After you have completed the request form, you may be contacted by someone in the Marketing and Communication Department to get more details about your project. Some additional questions could include:

  1. Who is the intended audience of your project?
  2. What kind of specifications will your project have? (weight of paper, color or black/white ink, total quantity needed, etc.)
  3. Will you also need mailing services?

At this point, your project will be assigned to the Marketing Department staff member who can best address your needs, and you will be notified when a proof is available for approval.


At any point in the process, or even if you have general questions, you may contact Ashley Van Essen, Public Relations Representative, at 541.885.1162 or ashely.vanessen@oit.edu.


Website Content Management:

Please review the Website Content Management policies for information regarding editing departmental websites. A recent upgrade applied to the content management system that Oregon Tech utilizes requires that content editors be re-trained. After you have attended one of the training sessions, you will be able to make your own content updates.


Policies

  • IconOregon Tech Use Consent Form
    Authorization to record and reprint comments/quote or to photograph/film.
  • IconGraphic Identity Guidelines
    Designed to help all members of the campus community to better understand the institution’s core symbols and their appropriate use.
  • IconIndustry Experts Faculty Form
    Do you have expert knowledge about a focus area or program? Would you like to be an industry expert when reporters call?
  • IconMarketing FAQ
    Find answers to frequently asked questions regarding marketing materials for Oregon Tech.
  • IconSocial Media Policy
    Guidelines, best practices and things to keep in mind for social media practices.
  • IconUpdate or Create LinkedIn Profile
    As Oregon Tech continues to enhance the university’s online presence, we are asking faculty to refresh their profiles on LinkedIn or create profiles if they don’t currently have them.
  • IconWeb Guidelines
    View web guidelines and best practices for editing Oregon Tech web pages.

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