For insurance purposes, Oregon Tech requires travel paperwork to be completed 10 DAYS PRIOR to travel. Each trip requires only one Travel Approval Form and one Travel Itinerary/Emergency Contact Waiver Form regardless of how the students are traveling. Each Driver must complete a Driver's Certification Form. This form is an annual form (September-August) that must be submitted yearly.
For student travel related to an academic program (conference, academic club competition) assistance is available from an academic support staff person for making travel arrangements and payment. For student travel not related to academics (campus club, ASOIT) assistance is available in the Campus Life Office for making travel arrangements and payment.
Hotel, Rental Car, Flight and Registration Fee must be arranged and paid for prior to travel. Receipts for parking, taxi, shuttle and/or fuel must be turned in for travel reimbursement. Student meals are not reimbursable. If a faculty advisor attends the trip, they may check out a travel card and meals may be purchased. Please keep in mind that students may only drive 7-passenger vehicles and only 300 miles per driver per day.
If student travel is international in nature, please contact Risk Management for more information and instruction.