Available Job Positions

Click on any of the jobs below to find out more information about each one:

General Campus Activities Responsibilities

  • General Campus Activities Responsibilities

    • Chalk talk for special events around your assigned building(s) and/or other campus promotion for a particular event

    • Assist in distributing TP Press to your assigned building(s)

    • Assist in event logistics (setting up, tearing down, ticketing, card swiping, etc)

*general responsibilities can be traded with other staff AFTER assignments have been made and ONLY with written director approval.

Director

  • Budget/Accounting

    • Write budget during winter term (advisor and secretary/treasurer will assist)

    • Ask secretary/treasurer for account balance and spending records as needed

    • Work with secretary/treasurer, lead student and other team members as needed on all purchases

    • Work with the Treasurer to develop and monitor budgets, issue payroll, and ensure adequate inventory of supplies.

    • Oversee all other budget/accounting

    • Assist advisor and secretary/treasurer with NACA budgeting and paperwork

 

  • Record Keeping

    • Work with secretary/treasurer to keep track of team member meeting/event attendance

    • Submit a term report to program advisor no later than the last day of finals week

    • Keep records of all disciplinary issues and work with advisor on maintenance of those records

  • Supervising

  • Manage all day-to-day operations of Campus Activities (check email, voice mail, etc.)

  • Oversee the process of hiring new staff members (see hiring procedure)

    • Maintain weekly communication with the Staff Advisor concerning planned events, sponsorship and general supervision of Campus Activities.

  • Coordinate the content of the year’s event calendar

  • Approve and enforce deadlines for contracts, sponsorship and other event arrangements

  • Schedule, prepare agenda, and chair Campus Activities staff meetings.

  • Resolve any complaints or conflicts as they arise.

  • Maintain an open line of communication with the Staff Advisor concerning all CA business.

  • Serve as a voting member of the SPEC

    • Oversee lead students on event planning and details

      • follow up regularly before and during each meeting

    • Ensure team members are fulfilling duties

      • Chalk talk, TP press, attendance, event participation

      • follow up regularly

      • discuss any disciplinary issues with advisor

    • Schedule team building exercises as needed (especially within the first month of each term)

Secretary/Treasurer

  • Budget/Accounting

    • Assist director in writing budget during winter term

    • Have banner access and check account balance and spending as needed

    • Give periodic account updates as requested by director

    • Take responsibility for cash box at events

      • Reserve with cashier’s office

      • Reconcile after each event and deposit funds into safe keeping account

      • Keep running tally of income/expenditures for events

    • Work with lead student/director and other team members as needed on purchases related to program/events

    • Assist advisor and director with NACA budgeting and paperwork

  • Record Keeping

    • Work with lead student in order to maintain a file with copies of the PSCI and W9 forms, and other event info (cost, fliers, ads etc.) for each event, no later than 2 weeks prior to the event

    • Keep a spreadsheet of meeting and event attendance; submit to director monthly.

    • Take notes at meetings and send a copy via email to all team members no later than two working days after the meeting occurs

      • Place a copy on the T: drive as well

Event Planner (2 openings)

  • Contracting/Event Planning

    • Responsible for everything in lead student packet

    • Work with agents, advisor and business office to secure contracts

    • Reserve space/venues

    • Provide Event Manager with performance rider

    • Provide Advertising Coordinator with performer information/EPK

**When not preparing for an event, assist other team members as needed/assigned by director

Event Manager

  • Stage/Sound

    • Obtain appearance rider from lead student (1 month prior to event)

    • Reserve appropriate equipment with information desk (consult if needed)

    • Use lighting booth to practice/determine best lighting conditions (if not specified in rider) for show at least three weeks prior to event

    • Inform lead student of any needs you may have for event (three weeks prior)

    • Inform lead student of when the rest of the team needs to arrive on the day of the event and how long to anticipate staying to help clean up (1-2 weeks prior)

    • Coordinate with event planner on any extra arrangements (opening student talent, slide shows, pre show extras etc) (1-2 weeks prior to event)

    • Inform lead student & secretary/treasurer of any extra expenditures that CA may incur (extra equipment rentals etc.)

    • Obtain walkie-talkies from OP for night of event (1 week prior)

    • Designate one staff helper for the night of the show to assist with communication between stage and sound booth

**When not preparing for an event, assist other team members as needed/assigned by director

Advertising Coordinator (2 openings)

  • Use media list as posted on the T: drive

  • Design promotional material for special event (complete and submitted 1 month prior to event)

    • Use EPK as provided by lead student

    • Get posters printed and take them to info desk for distribution

    • Give posters to Res Hall liaison for distribution

    • Design advertisement for The Edge (Wednesdays by noon)

  • Design promotional material for ongoing events (complete and submitted 1 week prior to event)

    • Update Whiteboard/flyers on CA wall

    • Weekly slides for TV on art wall

      • Update movie list weekly on slides and send copy to bookstore

  • Design TP Press

    • Overall design with ongoing and special events (completed for review by 2nd Wednesday of the previous month at 5pm)

    • Updates and changes from review meeting (completed for review by 3rd Wednesday of previous month at 5pm)

    • Final draft presented for publication (4th Wednesday of previous month)

    • In the event that there is no school or meeting on a due date, the material is due on the school day that classes end by 5pm.

  • Event Advertisement

    • Obtain ads, posters, fliers etc. from graphics designer and forward them to appropriate contacts on “media list” (no later than 3 weeks out)

    • Ensure that once media kit (ads, fliers etc.) has been sent out, that ads actually get posted (follow up no later than one week after submitting)

 

  • Promotional Material Content

    • Event

    • Genre

    • Time

    • Place

    • Cost of Admission

    • CA Contact Information

    • Campus Activities logo

    • Brief overview of performer (what to expect from performer; refer to EPK)